New Bill Seeks to Eliminate Social Security Numbers as Uniform Identifiers

by Christina Frangiosa


On January 7, 2011, Representative Ron Paul (R-TX) introduced a bill entitled the “Identity Theft Prevention Act of 2011” (H.R. 220). The Bill seeks to address the pervasive use of Social Security Numbers by various federal, state and local government agencies and to prevent identity theft by eliminating any use of those numbers in connection with government services. It prohibits governmental agencies from requiring mandatory or even voluntary disclosure of an individual’s Social Security Number in connection with documents filed by individuals.

The Bill includes amendments to the Social Security Act (42 U.S.C. 405(c)(2)), the Internal Revenue Code (26 U.S.C. §§ 6109(d)), and the Privacy Act of 1974 (5 U.S.C. 552a note, 88 Stat. 1909) in the following notable ways:

  • Social Security Act – H.R. 220 §§ 2(b) and (d)(2):
    • Requires that Social Security Account Numbers be randomly generated instead of confirming to a specific numbering system (the Social Security Numbering Scheme is described in detail on the Social Security Administration’s archive);
    • Provides that the Social Security Account Number be owned by the individual;
    • Prohibits the Social Security Administration from divulging that number to anyone (other than the account holder himself/herself); and
    • Requires that any pre-existing Social Security Numbers be declared null and void and reissued within 5 years of enactment of the Bill in accordance with the new “random generation” rules. Certain cross-references to the old numbers may be made, but these are limited.
  • Internal Revenue Code – § 2(c)(1):
  • Privacy Act – H.R. 220 § 3:
    • Section 7 of the Privacy Act (5 U.S.C. § 552a (note)) currently reads as follows:
      Sec. 7(a) (1) It shall be unlawful for any Federal, State or local government agency to deny to any individual any right, benefit, or privilege provided by law because of such individual’s refusal to disclose his social security account number.
      (2) the provisions of paragraph (1) of this subsection shall not apply with respect to—
      (A) any disclosure which is required by Federal statute, or
      (B) any disclosure of a social security number to any Federal, State, or local agency maintaining a system of records in existence and operating before January 1, 1975, if such disclosure was required under statute or regulation adopted prior to such date to verify the identity of an individual.
      (b) Any Federal, State or local government agency which requests an individual to disclose his social security account number shall inform that individual whether that disclosure is mandatory or voluntary, by what statutory or other authority such number is solicited, and what uses will be made of it.
    • Pursuant to H.R. 220, these provisions would be amended to read as follows:
      Sec. 7(a) (1) It shall be unlawful for any Federal, State or local government agency to deny to any individual any right, benefit, or privilege provided by law because of such individual’s refusal to disclose his social security account number.
      (2) The provisions of paragraph (1) of this subsection shall not apply with respect to any disclosure which is required under regulations of the Commissioner of Social Security pursuant to section 205(c)(2) of the Social Security Act or under regulations of the Secretary of the Treasury pursuant to section 6109(d) of the Internal Revenue Code of 1986.
      (b) Except with respect to disclosures described in subsection (a)(2), no agency or instrumentality of the Federal Government, a State, a political subdivision of a State, or any combination of the foregoing may request an individual to disclose his social security account number, on either a mandatory or voluntary basis.

The Bill also prohibits “Government Wide Uniform Identifying Numbers” (Section 4) and “Government Established Identifiers” (Section 5). These two prohibitions would go into effect on January 1, 2012.

Under Section 4, the Bill provides that “any two agencies or instrumentalities of the Federal Government may not implement the same identifying number with respect to any individual” except where authorized by 42 U.S.C. 405(c)(2) [the Social Security Act sections described above]. Id. § 4(a).

Under Section 5, the Bill prohibits any two federal agencies from implementing the same numbering system to assign individual identification numbers to any individual and from conditioning the receipt of any federal grant, contract, or funding on the adoption of a uniform numbering system by a state or local government entity or agency. The Bill makes it clear that “administrative simplification” cannot be the stated purpose in establishing or mandating a uniform standard for identification purposes. Id. § 5(b)(2).

Initial Purpose of Social Security Numbers

As initially implemented, the Social Security Numbering system was not intended as a universal numbering system, and indeed, was not adopted by other agencies as such until at least 1943, when an Executive Order mandated that if a numbering system was required to keep records on individuals, that the Social Security Numbering system be used. Executive Order 9397 (3 CFR (1943-1948 Comp.) 283-284). An interesting chronology of the history of policy changes to the Social Security Numbering System can be found at the Social Security Administration’s web site and the explanation of the meaning of each section of the Social Security Number can be found here.

Status of Legislation
Following its introduction on January 7, 2011, the Bill was referred to the House Ways and Means Committee and the House Oversight and Government Reform Committee.

Basic information about the Bill (except for the actual text) can be found through Thomas (Congress’s legislative portal) at this specific link. The actual text can be found here in a variety of formats, including text, XML and PDF.

Index of 2010 Articles

by Christina Frangiosa


Welcome to a new year, and a new Congress. As of January 5, 2011, the 112th Congress began. According to the U.S. Congress’s web site, here’s how Congressional schedules work: “A new Congress begins at noon January 3 of each odd-numbered year following a general election, unless it designates a different day by law. A Congress lasts for two years, with each year constituting a separate session.” The 111th Congress ended on December 29, and according to the Congressional Record, the 112th Congress actually started on January 5, 2011.

Before we begin discussing new IP legislation, I thought it proper to close out 2010 and provide a list of articles that were published in this blog last year:

Articles (in Reverse Chronological Order)

11/28/10 Copyright Cleanup Bill Clears Congress for Signature by Pres. Obama – Enacted legislation, Trademarks

10/18/10 USPTO Seeks Comments on Potential Trademark Misuse – Enacted legislation, Trademarks

10/13/10 Have We Lawyers Genericized “Bates” Numbers? – Trademarks

8/21/10 Awards of Attorney Fees in Copyright Infringement Cases Are Justified for “Vexatious Conduct” by Attorney – Copyright, Sanctions

7/28/10 ISPs Are Not Required to Search Independently for Potential Infringement – Copyright

7/2/10 Supreme Court Issues Opinion in Bilski v. Kappos Case – Patents

7/1/10 IPEC Releases Joint Strategic Plan on Intellectual Property Enforcement – Cabinet Positions, Counterfeiting, Enacted legislation, Government oversight

7/1/10 New Design

6/1/10 Summary of IPEC’s Responsibilities – Cabinet Positions, Counterfeiting, Enacted legislation, Government oversight

5/7/10 Reassignment of Judge for Google Book Settlement? – Google Book Project, Judiciary

4/27/10 New Law in Utah Prohibits Certain Internet Crimes – Consumer fraud, Cybersecurity, Identity theft, Privacy

4/20/10 Top 10 Ways to Preserve Your Trademarks – Speeches, Trademarks

4/13/10 Fraud on the PTO – A Trademark Perspective – Cancellation, Fraud on the PTO, Medinol, Opposition, Speeches, Trademarks, TTAB

3/18/10 SDNY Orders TAVERN ON THE GREEN Service Mark Cancelled for Fraud – Cancellation, Common law marks, Fraud on the PTO, Trademarks

3/17/10 Welcome Back

1/27/10 Temporary Hiatus

1/14/10 Netflix Sued for Alleged Privacy Violations, Part 2 of the “Two New Privacy Lawsuits Filed” Topic – Privacy

1/7/10 Two New Privacy Lawsuits Filed — Part One, Facebook – Consumer fraud, FTC, Privacy, Privacy policies, Social networking

1/7/10 FTC Releases its Staff Report on its 2/09 Fraud Forum – Consumer fraud, Cybersecurity, FTC, Identity theft, Privacy

Stay tuned for more articles on the three major topics for this blog: Copyright, trademark and privacy law.

Copyright Cleanup Bill Clears Congress for Signature by Pres. Obama

by Christina Frangiosa


The Copyright Cleanup, Clarification, and Corrections Act of 2010 (S. 3689), proposed by Sen. Leahy to make certain technical amendments to both copyright and trademark law, cleared both chambers of Congress and was sent to the White House on November 19, 2010 for review and signature. The final bill, as enrolled, can be found here.

Easily missed in this Bill is a provision modifying the Trademark Technical Amendments Act (“TTAA,” now Pub. L. No. 111-146), and in particular, the study that the Department of Commerce is obligated to perform relating to trademark misuse. The TTAA currently requires the Department to study:

1.”the extent to which small businesses may be harmed by litigation tactics by corporations attempting to enforce trademark rights beyond a reasonable interpretation of the scope of the rights granted to the trademark owner;” and
2.”the best use of Federal Government services to protect trademarks and prevent counterfeiting.”

Pub. L. No. 111-146 § 4(a). The modification in S. 3689 states, “(h) TRADEMARK TECHNICAL AMENDMENTS ACT.—Section 4(a)(1) of Public Law 111–146 is amended by striking ”by corporations attempting” and inserting ”the purpose of which is”.”

In my initial blog posting about this Bill, I had posited that Congress would not reach S. 3689 because it had been proposed so late in the session. Pundits have argued that the remaining term of this Congress would be spent drafting and passing a budget, since one had not been proposed to date. However, it appears that this amendment may be enacted before the new year. The impact of this amendment, in fact, may be minimal because the mandated study has already begun, with comments due to the USTPO before January 7, 2011.

USPTO Seeks Comments on Potential Trademark Misuse

by Christina Frangiosa


The US Patent and Trademark Office (USPTO) has posted a request for public comment “regarding their experiences with litigation tactics, especially those involving an attempt to enforce trademark rights beyond a reasonable interpretation of the scope of the rights granted to the trademark owner. The USPTO also is eliciting suggestions to address any allegedly problematic litigation tactics.” Comments are due by January 7, 2011 and the details of what to address in the comments can be found in the USPTO’s request.

This study is mandated by the Trademark Technical and Conforming Amendment Act of 2010 (see below).

Statutory Background

The Trademark Technical and Conforming Amendment Act of 2010 (Pub. L. No. 111-146) was signed into law on March 17, 2010, and generally addresses technical amendments to the Trademark Act. However, buried at the end of the law (initially proposed as HR 4515 and S 2968), is a provision requiring that the Secretary of Commerce should undertake a study to determine:

  1. “the extent to which small businesses may be harmed by litigation tactics by corporations attempting to enforce trademark rights beyond a reasonable interpretation of the scope of the rights granted to the trademark owner;” and
  2. “the best use of Federal Government services to protect trademarks and prevent counterfeiting.”

Pub. L. No. 111-146 § 4(a). The study is due within one year after the enactment of the Bill – thus placing the deadline no later than March 17, 2011.

During the debates in the Senate in early March, both Senators Coble and Johnson conceded that Section 4 (where this “study” language appears) needed work, but that the remainder of the Bill was so important that it should pass without amendment to avoid the delay of returning an amended Bill to the House for approval. (For background on legislative procedure and how Bills get enacted, see What Does the House Do? and How Does a Senate Bill Become Law?.)

Senators Coble and Johnson also explained that Senator Leahy (who had proposed S. 2968) had agreed to “improve the language” in a subsequent bill.

SEN. JOHNSON:  “However, the bill is not perfect. It includes a study provision regarding alleged trademark lawsuit abuse and small businesses. While we don’t want to delay the necessary relief to the trademark owner that this bill will provide by immediate passage of S. 2968, the ranking member and I are committed to working with Senator Leahy to refine the text of this study provision at our soonest opportunity.” 111 Cong. Rec. at H1081 (Mar. 3, 2010).

SEN. COBLE: “[T]he legislation includes a study provision that was inserted at the behest of the other body. It directs the Intellectual Property Enforcement Coordinator and the Department of Commerce to evaluate and report on treatment of smaller businesses involved in litigation. Along with Chairman Conyers and the chairman of the subcommittee, the distinguished gentleman from Georgia, I believe the study text could be clarified further.  I’m happy to report that Senator Leahy has agreed to work with us on making the necessary minor revisions to improve the language.  We intend to move this language at a later date on a different vehicle.  We just don’t want to delay further consideration of S. 2968 by requiring the other body to pass the bill for a second time.”  111 Cong. Rec. at H1081 (Mar. 3, 2010).

Indeed, Senator Leahy introduced an amendment contained within a separate bill, the “Copyright Cleanup, Clarification and Corrections Act of 2010” (S. 3689, proposed on August 2, 2010). This Bill passed the Senate and was referred to the House Budget Committee and the House Judiciary Committee before Congress when on recess. This Bill changes the focuses to “the extent to which small businesses may be harmed by litigation tactics by corporations attempting the purpose of which is to enforce trademark rights beyond a reasonable interpretation of the scope of the rights granted to the trademark owner.” (Former language crossed out; new language in bold and italics).

While the Congress may return from its current recess after the elections in order to pass a budget or appropriations measure, this Bill may not progress further before the end of the Congressional term. If that is the case, then it would need to be re-proposed in January before it can be adopted.

Comments Requested by the USPTO

In the meantime, in the absence of “improved language,” the Department of Commerce (and in particular, the USPTO) is now undertaking this study and has requested public comment, due by January 7, 2011. In particular, the USPTO has requested comment about the following topics:

. . . Although the USPTO would find it most beneficial to receive responses to every item, you may answer all or any portion of the following questions.

1.  Please identify whether you are a trademark owner or practitioner, and the general size and nature of your business or trademark practice, including the number of trademark applications and registrations your business has, or your practice handles.  Please note that the USPTO will fully consider any comments you submit, even if you choose not to identify yourself in a particular manner.

2.  In approximately the last 5 years, please describe any instances of which you have first-hand knowledge where a small business may have been the target of litigation tactics attempting to enforce trademark rights beyond a reasonable interpretation of the scope of the rights granted to the trademark owner.
3.  Please describe situations where you have been involved in receiving a cease-and-desist letter.  Anecdotal information might include, but is not limited to, a description of whether the letter resulted in the small business ceasing its use of one or more marks, or whether the sender of the cease-and-desist letter withdrew or abandoned its demands against the small business owner.

4.  Please describe situations where you have been involved in trademark litigation in state or federal courts.   Anecdotal information might include, but is not limited to, a description of whether the lawsuit settled on the basis of the small business agreeing to cease its use of one or more marks, or on the basis of the plaintiff withdrawing or abandoning its trademark-related allegation(s).  Alternatively, relevant information might include whether such lawsuits resulted in a court judgment and the nature of the judgment (such as requiring the small business to cease its use of one or more marks, assessing monetary liability (damages, lost profits, or attorneys’ fees) against the small business, requiring the plaintiff to pay the defendant’s attorneys’ fees, or imposing sanctions against the plaintiff under Rule 11 of the Federal Rules of Civil Procedure).

5.  Please describe situations where you have been involved in opposition/cancellation proceedings instituted at the USPTO against small business owners.  Anecdotal information might include, but is not limited to, a description of whether the proceedings settled on the basis of the small business agreeing to abandon its application(s) for one or more marks, or whether the proceedings settled on the basis of the plaintiff withdrawing or abandoning its notice of opposition or cancellation petition.  Alternatively, relevant information might include a description of whether such proceedings resulted in a decision by the USPTO Trademark Trial and Appeal Board (“TTAB”) refusing to register/canceling one or more marks owned by the small business, or whether such proceedings resulted in the TTAB imposing sanctions against the plaintiff under Rule 11 of the Federal Rules of Civil Procedure.

6.  Do you think trademark “bullies”[1] are currently a problem for trademark owners, and if so, how significant is the problem?

7.  Do you think aggressive litigation tactics are more pervasive in the trademark area than in other areas of the law?

8.  Do you think the USPTO has a responsibility to do something to discourage or prevent trademark bullying?   If yes, what should the USPTO do?

9.  Do you think the U.S. courts have a responsibility to do something to discourage trademark bullies?  If yes, what should the U.S. courts do?

10.  What other U.S. agencies may have a responsibility to do something about the problem?

11.  Do you think Congress has a responsibility to do something to discourage or prevent trademark bullying?   If yes, what should Congress do?

12.  Please provide any other comments you may have.

*****
[1] A trademark “bully” could be described as a trademark owner that uses its trademark rights to harass and intimidate another business beyond what the law might be reasonably interpreted to allow.

Note that this study still contemplates a focus on small businesses and promises to examine whether they are disproportionately affected by trademark owners’ enforcement activities. If the USPTO posts any of the comments it receives, I’ll try to post updates here for anything of particular interest.

Have We Lawyers Genericized “Bates” Numbers?

by Christina Frangiosa


We lawyers are enamored with the phrase “Bates numbers” – however, even if “enamored” is too exaggerated, you must agree that lawyers use that phrase a lot, especially when talking about documents produced during litigation. It generally refers to the sequential numbering applied to documents exchanged between parties during a lawsuit. See generally, “Bates numbering” on Wikipedia; see also Masters, “Acrobat, The Solo and Small Firm Litigation Tool,” ABA’s GP Solo Magazine, June 2010, ¶¶ 10-13.

So, if one party produces documents to another during litigation, every page of those documents probably bears a unique, sequential number to enable consistent and uniform identification of a particular document referenced during the lawsuit. For instance, if Defendant produces a five-page memo bearing a 2005 date, the lawyers for both parties would argue about whether it should be characterized as the “2005 memo” or the “2005 admission that Defendant was negligent.” A far less argumentative way to identify that document accurately is by its sequential page number (a.k.a. the “Bates” number). Thus, both parties can agree that the document is D1234-D1239 and then move on to their substantive arguments.

How did these page numbers start being referred to as “Bates” numbers – and why do lawyers still call them that? I don’t claim to have all of the answers on this point, but after some digging, here’s what I’ve found:

In the late 1890s, the US Patent Office issued several patents to an individual inventor who later assigned them to the Bates Manufacturing Company for various devices that enabled the sequential numbering of paper. For example, you can find the following patent files through the U.S. Patent & Trademark Office:

  • U.S. Patent No. 484,389 for a consecutive-numbering machine, issued in 1892 to Edwin G. Bates
  • U.S. Patent No. 676,084 for an automatic numbering machine, issued in 1900 to Edwin G. Bates
  • U.S. Patent No. 676,082 for an automatic numbering machine, issued in 1901 to Edwin G. Bates

Note however, that some more recent patents refer to methods of assigning “Bates numbers” in a specific way and were issued to others:

  • U.S. Patent No. 5,960,448 issued in 1999 and assigned to Legal Video Services Inc.
  • U.S. Patent No. 7,103,602 issued in 2006 and assigned to Kroll Ontrack

Even though the patents have long since expired (patents are not valid forever), the trademarks remain valid, at least in connection with numbering machines.

The Bates Manufacturing Company also applied for – and was issued – registration of its trademark BATES (stylized) claiming a date of first use since 1891 for “numbering machines” in Class 09 (Reg. No. 158,174, renewed in 2002) and in Class 07 (Reg. No. 269,975, renewed in 2010). In fact, you can order one of these devices, which still bears this trademark, from sites like Amazon.com. (Note that Class 09 is also the class in which marks associated with software programs tend to be registered.) The company also owned trademark registrations in BATES for other products like ink pads and stapling supplies.

However, it appears that these trademarks may be of limited value because in undertaking the research for this article, I found many sites marketing software versions of “bates numbering” programs (e.g., http://www.bates-stamp.com/), or offering to sell their services to manage the “bates numbering” process for litigants (e.g., http://lsilegal.com/web/Solutions/TraditionalSvcs.aspx). It appears that the mark “Bates” as applied to automatic numbering systems may have become generic for a system of automatically applying sequential numbers to documents.

In this case, the trademark owner consistently applied its graphic label (which seems to be branded onto a metal plate) to the stampers themselves, by affixing it mechanically. Even today, the stampers seem to bear this label. (See e.g., the image of a stamping machine bearing the mark – click on “specimen” after reaching the Case File – as submitted to the U.S. Trademark Office in 2010 in support of an affidavit of continuing use). But, it apparently did not protect the mark (or the mark has lost its trademark value) in connection with sequential numbering systems or services to apply these types of numbers to documents, either in hard-copy or electronic form.

The lesson to be drawn from this – when you create a unique name for a product (or service) and begin to use it in commerce in connection with that product (or service), plan ahead for the possibility that the technology in which you began using the mark will evolve into something new. At the very least, recognize that as your industry matures, your trademarks may change, even if the products or services themselves remain the same as they were when they were first introduced. While it may be wonderful when your brand name becomes a household (or lawfirm-wide) word, mark owners need to police the use of their marks to keep the their value from being undermined.

Being vigilant means a mark can last forever. History is replete with examples of brand names that were not protected adequately by their owners and now are generic to identify products of that type. For example, Bayer failed to protect the name “aspirin” in the U.S., so anyone can use the mark “aspirin” in connection with their own brand of that medication in the U.S. without violating Bayer’s trademark rights. Bayer has successfully protected “ASPIRIN” worldwide (e.g., Canada, Reg. No. NFLD761, where the mark was registered in 1919) and it remains the exclusive property of Bayer.